Information for Authors

Poster Presentations

The poster size is A0 portrait format (841 × 1189 mm or 33.11 × 46.81 inches width and height).

All accepted full papers and abstracts will be presented as posters at the conference. Posters of full papers will stay up throughout the three days of the main conference. Posters of abstracts will be up for one day. Each poster will be assigned to one of three poster sessions. During the assigned poster session, one of the authors must be present at the poster.

Full paper posters and the Monday abstract posters should be mounted between 9:00am and 9:30am on Monday, July 8. Tuesday and Wednesday abstract posters should be mounted between 8:30am and 9:00am on their respective allocated day. Monday and Tuesday abstract posters must be taken down at the end of their respective day, all other posters must be taken down by Wednesday 2:30pm. Posters left behind will be discarded.

Oral Presentations

The preferred formats are PowerPoint and Adobe PDF. Presenters will be required to use the conference system to minimize setup time. The system will run Windows 10 with the latest PowerPoint. Please prepare your slides in 16:9 aspect ratio. If a PowerPoint presentation includes a video, we strongly recommend using .mp4 files encoded with H.264 video and AAC audio (if any) to minimise potential compatibility issues.

Oral presentations are either a long oral or a spotlight short talk:

  • Long orals must not exceed 18 minutes, leaving 5 minutes for questions.
  • Each spotlight talk is allocated a 3 minute slot, without time for question.

Timing will be strictly enforced to ensure a smooth handover between speakers. Please ensure that you have rehearsed the timing of your talk beforehand. As a rule of thumb, you should have one slide per minute of talk time. The session chair will introduce each speaker and title of the talk. Each oral presentation will also have an associated poster presentation, and therefore any additional details can be provided at that time.

Slides Upload

We require speakers to upload their slides one day in advance. Slides have to be uploaded here.

We also suggest bringing a copy of all the files including movies on a USB key.